Below is a complete, exporter-ready guide to all Export Regulations and Documentation required for Agarwood (Aquilaria/Gyrinops) – including chips, powder, oil, seedlings, and finished products.
This is fully aligned with Philippine DENR, BOC, CITES, and international import requirements (Middle East, Asia, EU).
🌐 1. Philippine Export Regulatory Framework
Agarwood is regulated under:
- CITES (Convention on International Trade in Endangered Species)
- Republic Act 9147 (Wildlife Act)
- Customs Modernization and Tariff Act (CMTA)
- DENR-BMB (Wildlife Bureau)
- DENR-EMB (Environmental Management Bureau)
- Bureau of Customs (BOC)
- Department of Trade & Industry (DTI)
- Philippine Export Regulations via PEZA/FTEB (if exporter-registered)
Exports of ANY part of Aquilaria spp. require a complete paper trail from farm → extraction → transport → warehouse → port → destination customs.
📦 2. What Products Require Export Clearance?
All CITES-applicable agarwood forms:
- 🌿 Chips (raw, mixed-grade, cultivated)
- 🌑 Powder / flakes / dust
- 🧪 Essential Oil / Oud
- 🌳 Sections of trunk, logs, roots
- 🌱 Seedlings or cuttings
- 🧴 Bulk unfinished incense/perfume materials
Exemptions (No CITES needed)
CITES exemption applies ONLY to:
- Finished products packaged & ready for retail sale
(E.g., small 10–30 ml bottled perfume, cosmetics, incense sticks in retail boxes)
But most of your shipments (chips/oil) are NOT exempt.
📝 3. Mandatory Export Documentation
Below is the full documentation set, required for ALL agarwood exports.
A. Wildlife & Environmental Documents (DENR-BMB)
3.1. CITES Export Permit (MANDATORY)
Issued by: DENR-BMB (Wildlife Bureau)
Covers: All Aquilaria/Gyrinops raw materials, oil, chips, seedlings.
Requirements:
- Plantation Registration Certificate
- Legal Acquisition Finding (LAF)
- Non-Detriment Finding (NDF)
- Inspection report from DENR
- Inventory of materials for export
- Photos, sample specimens
- Exporter Business Permits
Output:
✔ Official CITES Export Permit
Must accompany the shipment + digital copy sent to buyer and customs broker.
3.2. Wildlife Local Transport Permit (WLTP)
Required for transporting AGARWOOD:
- Farm → Warehouse
- Warehouse → Port
- Extraction site → Export point
B. Environmental Compliance (DENR-EMB)
3.3. ECC or CNC (facility or plantation)
Mandatory for processors and large plantations.
3.4. Waste Transport Compliance
If exporting oil or processed materials from SCCO₂ extraction lab, must show environmental compliance of facility.
C. Customs, Trade, and Export Documents
3.5. Export Declaration (ED)
Filed with: Bureau of Customs (BOC)
Through: E2M System or via customs broker
Contents:
- Shipper & consignee
- HS Codes
- Value & quantity
- CITES permit details
3.6. Commercial Invoice
Details:
- Seller (your company)
- Buyer (Middle East client)
- Unit price (USD)
- Total amount
- Product description (Must match CITES permit EXACTLY)
3.7. Packing List
Includes:
- Net weight
- Gross weight
- Number of boxes/sacks/drums
- Seal number (if containerized)
3.8. Certificate of Origin
Issued by:
- DTI-FTEB
- Or partly by the Chamber of Commerce
May be required by:
- Saudi Arabia
- Kuwait
- UAE
- Bahrain
- Qatar
3.9. Phytosanitary Certificate (For raw wood, chips, seedlings)
Issued by: BPI – Department of Agriculture
Required by many Middle Eastern customs.
3.10. Bill of Lading / Airway Bill
Issued by shipping line / courier.
Must match:
- CITES permit
- BOC Export Declaration
- Invoice
- Packing list
Inconsistencies = 100% chance of shipment hold or seizure.
4. Special Requirements by Product Type
🌿 4.1. Agarwood Chips / Powder
Need:
- CITES Export Permit
- WLTP
- Inventory report
- Phytosanitary Certificate
- Export Declaration
- CO (Certificate of Origin)
- Invoice + Packing List
🧪 4.2. Agarwood Oil (Oud Oil)
Need:
- CITES Permit
- ECC of extraction lab
- Waste permit (if applicable)
- Safety Data Sheet (SDS/MSDS)
- GC-MS report (buyers may require it)
- CO (Certificate of Origin)
Note: Middle East, Singapore, Malaysia may require:
- IFRA compliance
- IFRA statement
- Batch number traceability
🌱 4.3. Seedlings / live plants
Need:
- CITES permit
- Phytosanitary Certificate (mandatory)
- Pest-free inspection
- Special packaging
Highly regulated but allowed.
🌑 4.4. Retail-Finished Products (Perfume, Incense, Cosmetics)
If in retail packaging, CITES exemption applies.
Need only:
- Invoice
- MSDS (if liquid)
- CO
- Export Declaration
- Packaging proof
🚢 5. Pre-shipment Requirements
Before shipping, the exporter must:
✔ Request DENR inspection and stamping
✔ Verify CITES permit number matches all documents
✔ Prepare moisture-proof packaging
✔ Place CITES permit inside and outside shipment
✔ Notify buyer’s customs broker of permit number
✔ Submit all documents to BOC and shipping line
🕌 6. Middle East-Specific Import Requirements
| Country | Special Requirements |
|---|---|
| Saudi Arabia | SFDA registration for oil, Certificate of Origin, CITES, product photos |
| UAE | Dubai Municipality clearance for oils, phytosanitary for chips |
| Qatar | CITES + CO + SGS inspection may be required |
| Bahrain | Strict CITES validation |
| Kuwait | Importer must pre-register CITES copy with customs |
📂 7. Complete Document Set (Exporter Checklist)
✔ CITES Export Permit
✔ WLTP (transport)
✔ Inventory Sheet
✔ Photos (pre-shipment)
✔ ECC/CNC (facility/plantation)
✔ Commercial Invoice
✔ Packing List
✔ Export Declaration (BOC)
✔ Certificate of Origin (CO)
✔ Phytosanitary Certificate (if applicable)
✔ Bill of Lading / Airway Bill
✔ SDS / GC-MS (for oil)
✔ Contract / Sales Agreement (optional but recommended)
🚀 8. Want me to prepare ready-to-use export templates?
I can generate templates for:
📌 CITES Export Application Letter
📌 DENR Inventory Sheet (with formulas)
📌 Agarwood Export Packing List
📌 Commercial Invoice (Middle East Format)
📌 Certificate of Origin Request Letter
📌 Phytosanitary Request Letter
📌 BOC Export Declaration (field-by-field guide)
📌 A full Agarwood Export SOP Manual
Just tell me which ones you need.