Qualification Level: TESDA NC I – Sustainable Plantation Management
Crop Focus: Agarwood (Aquilaria spp.)
Objective: Maintain accurate, organized records to support traceability, compliance, and decision-making in Agarwood farming
I. INTRODUCTION
Effective record-keeping is the backbone of a sustainable and profitable Agarwood plantation.
Farm records provide historical data, help monitor tree health and growth, and ensure regulatory compliance and market readiness.
Key Principle: Record-keeping should be systematic, consistent, and easy to use for farmers.
II. TYPES OF ESSENTIAL FARM RECORDS
1. Tree Inventory and Mapping
- Tree ID number, species, age, and location
- Plantation layout map (GPS or manual)
- Notes on tree health, canopy size, and root development
2. Soil and Irrigation Records
- Soil test results (pH, NPK, organic matter)
- Irrigation schedule (dates, method, water volume)
- Soil amendments applied (biofertilizers, compost, organic inputs)
3. Fertilization and Biofertilizer Records
- Product name, type, and source
- Dose applied, application date, and method
- Responsible personnel
- Notes on tree response or growth improvements
4. Inoculation Records
- Inoculation method (hole, syringe, paste, frill, agar plug)
- Fungal strain or inoculant type
- Date and dose applied
- Tree ID and location
- Post-inoculation monitoring observations
5. Pest and Disease Records
- Pest or disease type, severity, and location
- Control measures applied (organic pesticides, biofertilizers, cultural practices)
- Dates and responsible personnel
- Outcome and follow-up actions
6. Harvest and Resin Records
- Tree ID and batch number
- Harvest date and method
- Resin quantity, grade, and quality notes
- Post-harvest care applied to tree
- Buyer information and sales records
7. Storage and Transport Records
- Resin or wood batch ID, storage location, and conditions
- Transport details (date, route, vehicle, personnel)
- Condition upon arrival and inspection notes
8. Financial and Operational Records
- Input costs (fertilizers, inoculants, tools)
- Labor and operational costs
- Revenue from resin sales or timber
- Investment and maintenance tracking
III. RECORD FORMAT & TOOLS
- Field logbooks / notebooks – Simple, low-cost option
- Templates / forms – Pre-printed sheets for each record type (tree, soil, inoculation, harvest)
- Digital tools – Excel, Google Sheets, or farm management apps
- Labeling systems – Tree tags, batch numbers, QR codes for traceability
IV. BEST PRACTICES
- Standardize units (cm, liters, kg, % coverage)
- Keep records current and legible
- Assign responsibility for data entry and verification
- Conduct periodic review to analyze trends and make decisions
- Integrate traceability, quality control, and compliance into the record system
V. TESDA NC I PERFORMANCE STANDARD
Learner must demonstrate ability to:
- Maintain complete records for trees, inputs, inoculation, pest control, harvest, storage, and sales
- Use standardized formats and measurement units
- Analyze farm records to support management decisions
- Ensure records meet traceability and regulatory requirements
VI. FARMER-FRIENDLY CHECKLIST
☐ Each tree has unique ID and mapped location
☐ Soil, irrigation, and fertilization records updated regularly
☐ Inoculation and post-care logs maintained
☐ Pest and disease management records recorded
☐ Harvest and resin quality documented
☐ Storage and transport conditions logged
☐ Financial and operational data maintained for cost-benefit analysis
☐ Records periodically reviewed to guide farm management
Key Takeaway: Maintaining essential farm records ensures traceability, regulatory compliance, and data-driven decision-making, supporting sustainable Agarwood production and profitable farm operations.