Purpose: To identify frequent mistakes and warning signs in agarwood and other CITES-listed plant trade that can lead to non-compliance, delays, or legal action.
A. Common Errors
- Documentation Errors:
- Incorrect species name, part, or derivative
- Missing or expired permits and certificates
- Mismatched source codes (W vs. A)
- Inconsistent commercial invoices, packing lists, and CoC records
- Quota Violations:
- Exceeding allowed export volumes
- Ignoring country-specific or annual quotas
- Non-Detriment Findings Issues:
- NDFs not obtained or outdated
- Lack of supporting data for plantation yields or wild harvest impact
- Traceability Gaps:
- Poor chain-of-custody documentation
- Unverified plantation records or missing harvest logs
B. Red Flags for Enforcement Authorities
- Shipments from unverified sources or unknown suppliers
- High-value or unusually large consignments without corresponding documentation
- Inconsistent information across permits, invoices, and packing lists
- Repeated shipment discrepancies or errors from the same exporter
- Mislabeling of species, product form, or quantity
Professional Insight: Red flags are triggers for closer scrutiny, inspection, or seizure by authorities.
C. Practical Recommendations
- Implement internal audit checks before shipment
- Maintain accurate, consistent, and verifiable documentation
- Train staff on common mistakes and compliance requirements
- Use digital tracking systems to monitor CoC, permits, and product movement
- Engage early with Management and Scientific Authorities for guidance
Learning Outputs
- Awareness of frequent errors that compromise legal trade
- Ability to identify red flags that may trigger inspections or seizures
- Knowledge of proactive measures to minimize compliance risks
- Skills to implement internal controls and staff training for error reduction