Here’s a TESDA-aligned, professional, regulatory-safe training module on Traceability for Aquilaria Leaf Production, focusing on batch coding and harvest logs for food-grade, non-resin leaf products.
This is suitable for Oud Academia modules, plantation SOPs, and TESDA documentation.
Traceability: Batch Coding & Harvest Logs
Sustainable Agarwood Leaf Production
1. Why Traceability Matters
Traceability ensures:
- Food safety compliance
- Harvest accountability
- Product quality consistency
- Regulatory readiness (FDA-PH, TESDA, ISO standards)
- Farm-to-cup transparency for consumers
Principle: Every leaf batch has a story from tree to tea.
2. Batch Coding System
Purpose
- Identify harvested leaves by date, tree, and plot
- Enable tracking of production cycles
- Facilitate quality control and recall if needed
Example Coding Structure
Format: AA-YYYYMMDD-PLOT-BATCH
| Component | Example | Description |
|---|---|---|
| AA | AA | Abbreviation for Aquilaria leaf |
| YYYYMMDD | 20260114 | Harvest date |
| PLOT | C1 | Plantation block or zone |
| BATCH | 001 | Sequential harvest batch |
Result: AA-20260114-C1-001
Best Practices
- Assign unique batch numbers per harvest cycle
- Record harvest zone, leaf maturity, and quantity
- Label collection bags and drying trays
3. Harvest Logs
Harvest logs are chronological records of leaf collection.
Essential Log Fields
| Field | Example / Notes |
|---|---|
| Date | 14-Jan-2026 |
| Harvested by | Juan Dela Cruz |
| Plot/Zone | C1 – Middle canopy |
| Leaf maturity | LMI 4 – Optimal |
| Quantity (kg) | 12 kg |
| Batch Code | AA-20260114-C1-001 |
| Weather conditions | Morning, sunny, dry |
| Notes | Leaves clean, no pests |
Digital vs Manual
- Manual: Ledger books for small farms
- Digital: Spreadsheet or ERP for larger operations
4. Linking Batch Code to Processing
- Harvest stage: Assign batch code at collection
- Drying stage: Track batch through trays or racks
- Packaging stage: Maintain same batch code on finished product
- Storage & dispatch: Ensure traceability for consumers and regulators
Each batch is fully traceable from field to finished tea.
5. Quality Control Integration
Traceability enables:
- Quick identification of sub-optimal batches
- Analysis of seasonal effects on quality
- Data collection for yield optimization
- Regulatory reporting for food safety inspections
6. TESDA-Aligned Learning Outcomes
Learners will be able to:
- Implement batch coding systems for leaf harvesting
- Maintain detailed harvest logs
- Link batch codes through drying, packaging, and storage
- Conduct traceability audits for food-grade products
7. Training & Regulatory Disclaimer
Traceability module applies only to food-grade agarwood leaves.
Resin and heartwood are non-food plant parts and follow separate regulatory pathways.
✅ Ideal For:
- TESDA CBLM modules & assessment
- Oud Academia field SOPs
- Plantation quality assurance manuals
- Food safety compliance and labeling
I can next create:
- A 1-page visual infographic showing batch coding + harvest log workflow
- A fillable harvest log template ready for TESDA submission
- A combined SOP infographic linking ethical pruning, leaf maturity, and traceability
Do you want me to make the infographic version next?