8.4 Monitoring and Record-Keeping

Qualification Level: TESDA NC I – Sustainable Plantation Management
Crop Focus: Agarwood (Aquilaria spp.)
Objective: Track plantation health, growth, and inputs to improve decision-making, productivity, and sustainability

I. PRINCIPLES OF MONITORING

  1. Observation is key – Regular inspection helps detect stress, pests, or disease early.
  2. Systematic approach – Use consistent methods, frequency, and data recording.
  3. Link observations to action – Monitoring should inform management decisions like irrigation, fertilization, and pest control.
  4. Integrate multiple aspects – Soil, water, nutrients, pests, pathogens, and tree growth.

II. WHAT TO MONITOR

ComponentIndicatorsNotes / Frequency
Tree growthHeight, stem diameter, leaf number, root developmentMonthly for seedlings; quarterly for field trees
Soil healthMoisture, texture, color, odor, earthworm presenceWeekly or biweekly; use soil moisture probe if available
Nutrient statusLeaf color, growth rate, soil testsEvery 3–6 months or as per fertilization schedule
Pest & disease incidenceInsect presence, leaf damage, stem borers, fungal symptomsWeekly scouting; more frequent during rainy season
Irrigation efficiencySoil moisture uniformity, runoff, standing waterWeekly; adjust schedule as needed
Biofertilizer applicationDose applied, method, dateEvery application; integrate with irrigation records
Organic amendmentsType, quantity, date appliedEvery application; track decomposition and effect

III. RECORD-KEEPING METHODS

  1. Field logbooks
    • Simple notebook or printed template
    • Include date, tree ID, observations, treatments, and notes
  2. Digital tools
    • Excel or Google Sheets for plantation mapping, input tracking, and trend analysis
    • Mobile apps for field data entry (if accessible)
  3. Templates for monitoring
    • Tree growth chart
    • Soil moisture and biofertilizer application record
    • Pest/disease scouting form
    • Irrigation schedule log

IV. MONITORING FREQUENCY

Plantation StageMonitoring Frequency
Nursery seedlingsDaily to weekly
Young trees (1–2 yrs)Weekly
Mature trees (3+ yrs)Biweekly to monthly
Post-inoculation / resin inductionWeekly during stress periods

Tip: Increase monitoring during rainy season, drought, or after biofertilizer/fertilizer application.

V. USE OF RECORDS

  • Identify trends: Growth rate, pest/disease recurrence
  • Optimize management: Adjust irrigation, biofertilizer doses, or pest control
  • Trace interventions: Know what worked and what didn’t
  • Support reporting: For cooperative members, investors, or government programs
  • Facilitate decision-making: Predict stress periods and resource needs

VI. BEST PRACTICES

  1. Standardize measurement units (cm, liters, kg, % coverage)
  2. Use simple, consistent symbols or codes for easy tracking
  3. Keep records up-to-date and legible
  4. Combine visual observations with measurements (photos are useful)
  5. Review records regularly to inform plantation decisions

VII. TESDA NC I PERFORMANCE STANDARD

Learner must demonstrate ability to:

  • Monitor tree growth, soil, pests, diseases, and irrigation effectively
  • Record observations accurately and systematically
  • Analyze data to inform management decisions
  • Maintain a monitoring and record-keeping system for the plantation

VIII. FARMER-FRIENDLY CHECKLIST

☐ Daily / weekly observation schedule maintained
☐ Field logbook or digital record updated after each activity
☐ Tree growth measured and recorded
☐ Soil moisture checked before irrigation
☐ Pests and diseases logged with type and severity
☐ Biofertilizer and organic amendment applications documented
☐ Records reviewed regularly to guide interventions


Key Takeaway: Effective monitoring and record-keeping supports healthy, productive, and sustainable Agarwood plantations, reduces losses, and maximizes resin quality while helping farmers learn and improve practices over time.