Batch Creation & Lot Integrity in Agarwood Supply Chains
Ensuring Every Batch is Traceable, Compliant, and Premium-Ready
1. What is a Batch / Lot?
- A batch (or lot) is a group of harvested agarwood trees or chips processed together and treated as a single unit for storage, processing, and sale.
- Each batch should maintain integrity: all components must be traceable to their source trees and compliant with regulations.
Key Principles:
- Link to UTIDs: Every batch contains known trees.
- Uniformity: Group by quality, processing type, or harvest date.
- Traceability: QR codes or digital ledger entries connect the batch to trees and plots.
- Documentation: Maintain batch-specific weight, grade, and processing info.
2. Key Data Points for Batch Creation
| Data Point | Description | Notes |
|---|---|---|
| Batch ID | Unique identifier for the batch | e.g., CAPI-IL-2026-BATCH01 |
| Linked UTIDs / Trees | List of all trees included | Ensures origin traceability |
| Harvest Date(s) | When trees were harvested | Can include multiple dates |
| Weight / Volume | Total weight of chips/resin/logs | Pre- and post-processing if applicable |
| Grade / Quality | A/B/C, resin quality, or size classification | Optional: photos or notes |
| Processing Status | Raw, dried, chipped, oil extracted | For internal tracking and reporting |
| Operator / Supervisor | Person responsible for batch creation | Accountability and audit trail |
| Storage / Location | Where batch is stored | Helps prevent mixing or contamination |
| QR / Ledger Reference | QR code or blockchain link | Enables verification by buyers or regulators |
3. Recommended Workflow for Batch Creation
- Harvested Tree Assignment: Record UTIDs and harvest data.
- Grouping: Combine harvested trees or chips into batches by date, grade, or processing type.
- Batch ID Assignment: Generate a unique batch ID and assign a QR code.
- Documentation: Record batch details including weight, grade, operator, and storage location.
- Ledger Entry: Upload batch info to AgriTrace, BarIno system, or blockchain.
- Monitoring: Conduct regular audits to verify batch integrity and prevent substitution.
4. Maintaining Lot Integrity
- Single-source verification: Ensure all material in the batch comes from verified trees.
- Physical-digital match: QR code must reflect actual batch contents.
- Audit trail: Maintain operator, date, and storage records.
- Segregation: Prevent mixing batches of different grades, origins, or harvest dates.
- Security: Store in locked, labeled locations with restricted access.
Visual Concept:
Tree UTIDs → Harvest → Processing → Batch ID → QR → Storage → Buyer Verification
5. Benefits of Batch & Lot Integrity
- Traceability: Buyers can verify tree origin and harvest details
- Fraud prevention: Avoid substitution, mixing, or mislabeling
- Premium pricing: Certified, traceable batches command higher market value
- Compliance: Supports CITES, DENR, and export regulations
- Operational efficiency: Easier inventory management and auditing
Key Message
“A batch is only as strong as its records. Assign, verify, and maintain integrity for every batch to ensure traceable, legal, and premium agarwood.”